When it comes to travelling for business, it can be one of two things. An extremely exciting time, as you get to see the world on the company’s credit card. Or, incredibly stressful as there’re so many things to think about. And you’re in another country, which can make the stress ten times worse. For most people, it’s the former. However, there’s a chance you may find your next business trip worryingly stressful. If you’re already panicking then this guide will help you through.
Planning, Planning, Planning
Before you even set foot on a plane, you have to be fully prepared. This means some extreme planning needs to take place. What are your reasons for going on this business trip? Set your objectives and create a plan from that. If you’re going over to impress a new client then highlight some ways in which you can do that. Will you need a presentation or a sales pitch? Should you take a contract in case they want to sign there and then? There are many reasons why you may be travelling abroad for work. Make a note of yours and then put together a plan. It should include what you are doing every single day. From meeting associates to entertaining clients.
Booking Your Trip
In most cases, you’ll be asked to book your own trip. This means finding flights, accommodation and transfers. The majority of companies will have an account with a travel company or a specified budget. Make sure you know what this is from HR before you start booking anything. Find out whether your company has any corporate apartment rentals in the area you’re visiting. Some businesses will book up blocks of time in these apartments, to make it easier for their staff. This is especially the case if they’re overseas office is located in that particular area. If not, then you will need to find yourself a hotel. Again, know what your budget is. Don’t splash out on the Four Seasons if it’s not covered. You may be asked to pay the difference. Ouch!
One of the most important parts of your business trip preparation is ensuring you have packed everything you need. There are the most obvious items, such as clothes and shoes. You’ll then need any relevant documentation such as passports and visas. Next, anything work related. From laptops to paperwork and presentations. Finally, make sure you have all of the necessary chargers and plug converters. You’ll be pretty stuck if you can’t use your gadgets abroad. It’s a good idea to put together a checklist of everything you need. If you can, ask a colleague who has already been on a few business trips. They’ll be able to tell you if you’re missing anything. Don’t forget your comfortable clothes! Although a business trip can be hectic, you may just get some downtime in your hotel room at the end of the week.
Hopefully, this guide has made things seem a little less stressful now. As long as you plan and prepare well in advance, your business trip should be a success. And then you’ll be one of those people who just thoroughly enjoys seeing the world. On the company credit card.